Types of Hire
- Musical Events – concerts, recordings.
- Exhibitions – Visual arts – paintings, sculpture, photographic
- Private functions – charity, parties, family gatherings, filming
- Wedding Receptions
Steps to booking
- Look at the calendar by clicking on the menu bar above to find a date/dates you are interested in booking.
- Telephone Janet on 01308 814 480 or e-mail firstname.lastname@example.org. Discuss whether these dates are suitable for your event. Agree a provisional date/period.
- Complete a booking form and send to Janet with your deposit within 2 weeks, otherwise the dates you have provisionally agreed will become available again.
Booking deposit required – see below under T&Cs
- Hire agreement for Artists
- Hire agreement for Music
- Hire agreement for Private Events, including wedding receptions
25% commission on all sales and resulting commissions (art works, cards and other items) up to £5,000 gross; 20% above £5,000 gross, with a minimum of £125 per week (up to 7 days) or £200 including both weekends. In calculating this period you should include setting up and dismantling/cleaning days.
£200 per day or part thereof; > 1 day, £125 per day or part thereof
£150/day or part thereof
Private events, including wedding receptions
Wedding Receptions: £500 per day, or part thereof.
Other: £125 per day or part thereof.
Negotiable with the Administrator
Hirers from the Symondsbury Parish, including Eype and Broadoak, Watton, Pine View and West Cliff.
Negotiable with the Administrator
Events which do not fall into the above categories, or are block bookings for a series, are to be negotiated with the Administrator, who may take advice from other trustees.
Terms and Conditions
No stewarding, advertising, promotion or temporary road signage is undertaken by ECA, and no venue database is provided. All public events will be promoted through the Parish Newsletter and St. Peter’s Facebook page, holiday leaflets and the ECA website and newsletters.
The ECA has third-party insurance, but hirers should make their own arrangements to cover their own equipment, work and public liability.
Music is to finish by 10.30pm; premises to be empty of audience/guests by 11pm.
If alcohol is to be sold, or musical entertainment to be provided, it is the responsibility of the hirer to obtain a temporary event notice (TEN) from https://www.gov.uk/temporary-events-notice/west-dorset , display a copy at the event, and keep the TEN in a safe place at the event. Send copy of the TEN to Janet Allen, Administrator of ECA and Chapel Warden.
£100 non-returnable deposit to be paid against cancellation, damage or extra required cleaning. A booking form must be completed on agreeing a provisional date, to be received with the deposit by the Administrator within two weeks of agreement. Until then, the dates are only provisionally booked. After then, if no booking form complete with deposit is received, the booking lapses and the dates become available again.
Apart from church events, ECA will endeavour to book no other events during the hirer’s use of the space, without the express agreement of the hirer.
You must not touch or change the heating controls, other than what has been agreed with the Administrator.
Car parking (free) on the field next door is made available in clement weather by prior permission with the land-owner. If less than 6-8 cars, there is enough space for parking on the church drive area.
If used, the field car park MUST be locked at the end of each day; all lights and water-heater must be switched off and the church alarmed and locked. All hirers should provide toilet rolls and tea towels, and clean throughout afterwards, emptying bins and taking away rubbish bags.
Religious Ceremonies and Events
Any use of the chapel for events such as Marriage Blessings, Renewal of Vows, Baptisms, Funerals, Burials, Memorial Services etc. is by negotiation with the Rector who is:
The Revd. Chris Grasske 01308 425161